Video Tutorials
These just-in-time Panopto training videos are designed to provide support for advisers interested in adopting new technologies into their advising practice. While you will learn about specific tools like Zoom, UW Google Docs, and UW OneDrive and the ways in which they can help you communicate with your students, you will also learn about broader topics that deal with privacy and information security.
Zoom
These videos walk advisers from the basics to more advanced aspects of integrating Zoom with online advising practice. Please also visit UW-IT's helpful resources!
General Settings and Recording Considerationskeyboard_arrow_down
- Zoom: What Can You Do with General Settings? - Brief description of the master settings you can adjust for your meetings, with special attention to recording.
To Record or Not to Record: Considerations - Meta-level discussion about privacy and recording, focusing particularly on Zoom meetings. Discusses considerations for individual and group meetings.
Additional Resources
Individual Advising Appointmentskeyboard_arrow_down
Zoom: Individual Advising Appointments
Steps for setting up an individual advising appointment and features you can use to support the advising experience.
View training about recording as well for more info about privacy considerations. See the Student Privacy, Information Security & Advising with Technology working document.
Setting Up and Running Group Advising Meetingskeyboard_arrow_down
Zoom: Setting Up and Running Group Advising Meetings
This covers how to set up a group advising meeting and some of the handy features like sharing a screen and registration reports. NOTE: Polling appears to have been disabled at the account level, but you can enable in-meeting polling by going into your Zoom account settings.
Be sure to watch the other trainings on recordings. Washington is a two-party consent state, so it is important to make sure you have everyone's consent to record. Best practice is communicate whether recording will happen and allow an option to opt out. See more on the Student Privacy, Information Security & Advising with Technology working document.
Drop in Advisingkeyboard_arrow_down
- Zoom: Set-up Drop in Advising Hours - Walks through how to set up drop-in advising sessions.
Zoom: Tour of Host Controls - Drop-In Advising w/ Waiting Room - Walk-through of what the host sees when you run drop-in hours with a waiting room. With some tips!
Zoom: Drop-In Advising with Multiple Advisers Summary - This is a summary of the experiment a group of advisers did to see if we could host a single Zoom Drop-In Advising Meeting for students with multiple advisers. The short answer is "yes", though it does take some logistical management. Please watch this summary before watching our experiment recordings to see what we tried and how it looked from the host view. More info on Breakout Rooms can be found through Zoom's support pages.
Digital Documents: Collaborate and Share
The UW Google Suite and UW OneDrive provide opportunities for collaborating on documents with students synchronously and asynchronously. Just as importantly they provide a way to share documents securely. These videos demonstrate how to use these tools in an advising context and highlight important details for safe document sharing.
UW OneDrive: A Super Tool for Sharing Docs Securelykeyboard_arrow_down
UW OneDrive: A Super Tool for Sharing Docs Securely
Talks about accessing UW OneDrive and sharing docs. Also covers why UW OneDrive is more secure and accessible for sharing documents.
Please also visit UW-IT's OneDrive page and find more info about sharing documents through OneDrive here.
Google Docskeyboard_arrow_down
- Google Docs 1: Uses in Remote Advising - Also touches on safe Google Doc sharing.
- Google Docs 2: A Bit More Detail - Walks through using Google Docs and digs down into the share settings.
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